Is Aqua Mage suitable for a small HOA or condominium pool?

Yes. New York's recordkeeping requirements apply regardless of facility size, and the Starter plan covers one small pool with up to ten staff at $1,200 a year.

Do we still need pool records if a service company maintains our pool?

Yes. The permit and the recordkeeping obligation belong to the facility. Subpart 6-1.21 requires a copy of daily operation records to be maintained at the facility for 12 months. A pool service company can be given a login so its readings are recorded directly into the property's record.

How is Aqua Mage priced for a property management company with multiple pools?

Each property is a facility, on graduated rates so each additional facility costs less than the one before it. A management company with pools at eight associations is eight facilities under one account.

Does an unguarded HOA or hotel pool still need chemical and operating records?

Water quality testing and daily operating records are not conditional on lifeguard staffing, and Subpart 6-1.23 requires a written pool safety plan. Specific supervision requirements are set by your permit and enforced by your county health department.

Who at an HOA or condominium should manage Aqua Mage?

Typically the property manager, facilities chair, or treasurer — whoever the county health department already contacts about the pool. Other board members can be given read access.

Hotels, condos, HOAs & clubs

The pool is nobody's full-time job. The code does not care.

A property manager, a general manager, or a volunteer board member is responsible for this pool on top of everything else they do. New York asks the same records of them as it asks of a county aquatics department with a director and a staff.

Get started Send the business case to your director

3 FT What breaks

Where the season goes wrong

No aquatics department to delegate to

There is no aquatics director here. There is a property manager with a building to run, a GM with a hotel to fill, or a board member who volunteered. The pool is one line on a long list, and it is the line with a regulator attached.

The board turns over and takes the process with it

Whoever set up the logbook is off the board now. The new treasurer inherits a binder, a vendor invoice, and no idea what the county asked for last time.

The pool service company logs to itself, not to you

Your contractor keeps their own records on their own system. When the inspector asks you for the daily operating record, "our service company has it" is not the same as having it.

The obligation is not smaller because the pool is

Readings at the beginning, during and end of each swimming period; a written safety plan on file; records kept twelve months. A sixty-unit condo carries the same paperwork as a town pool.

9 FT How it maps

What Aqua Mage does about it

The same four things the home page describes — chemistry, certifications, scheduling, incidents — pointed at how hotels, condos & hoa pools actually operate.

A log that a non-specialist can actually keep

Recording a reading is a few taps on a phone at the pool. It is designed for someone who does this among nine other duties, not for a full-time aquatics professional.

Continuity across a changing board

The record belongs to the property, not to whoever is currently on the board. A new manager or treasurer inherits a complete searchable history instead of a box and an explanation.

The safety plan and the incident file in one place

Subpart 6-1.23 requires a written pool safety plan kept on file, and 6-1.7 gives you 24 hours to report an injury or illness incident to your permit-issuing official. Both live with the pool, not in a filing cabinet in the management office.

Certifications tracked whether staff are yours or a vendor's

Guards hired directly, supplied by a staffing company, or shared across two properties all carry certification records with expiration dates you can see before the season starts.

A management company can hold several properties

If you manage pools at more than one property, each is a facility under one account, with on-site staff scoped to their own building and a portfolio view for you.

Plain-language summary of published regulations, not legal advice. Requirements vary by facility class and are enforced by your county health department — confirm current obligations with your permit-issuing official. What New York actually requires →

Built for management companies too, not just single properties

A property management firm carrying the pool obligation across a dozen associations has the same problem a parks department has: many sites, one accountable party, and no way to see any of them from the office.

Every managed property's pool under one portfolio account
On-site managers scoped to their own building
Shared seasonal guards carry one certification record
A per-property record each board can be shown at its own meeting

Decided in spring, before the pool opens

Outdoor amenity pools are budgeted over the winter and opened in May, so the decision window is roughly February to April — often tied to a board vote or an annual budget approval. Hotels and year-round indoor pools have no such window and can start any time. If your season is already underway, the useful thing is to note what the last inspection asked for while it is still fresh.

The business case Pricing

01 We are a sixty-unit HOA with a seasonal pool. Is this overkill?

The recordkeeping New York asks of you is the same as it asks of a much larger facility, which is exactly why the small operator is the one with a problem — you carry the obligation without the staff. Starter is built for this: one small pool, up to ten staff, $1,200 a year. See pricing.

02 Our pool service company handles the chemicals. Why do we need this?

Because the permit is yours. Subpart 6-1.21 requires complete daily operation records for the pool, with a copy "maintained at the facility for 12 months" — and a contractor's internal records on their own system are not that. Many customers give their service company a login so the readings land in the property's record as they are taken.

03 We manage pools at several properties. How is that priced?

Each property is a facility, and rates are graduated — the second through fifth cost less each than the first, and the sixth onward less again. A management company with pools at eight associations is eight facilities under one account. See pricing or email sales@aquamage.com for a portfolio quote.

04 Our pool is unguarded — swim at your own risk. Does any of this apply?

Water quality testing and daily operating records are not conditional on having lifeguards, and a written pool safety plan is required under 6-1.23 regardless. What supervision your facility specifically requires is set by your permit and enforced by your county health department — confirm it with your permit-issuing official rather than with us. Aqua Mage covers the records either way; the certification tracking simply goes unused if you have no supervision staff.

05 Who on our board should own this?

Whoever the county already contacts about the pool — usually the property manager, a facilities chair, or the treasurer. One person sets it up and others get read access, so a board can see the season without anyone having to assemble a report for the meeting.

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