Pool chemical logs your inspector can read in one sitting

Each pool has a testing cadence. Each reading is a measured value at that pool, at a recorded time, by a named employee. Put the two together and the log can say what was missed, not just what was written down.

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3 FT At a glance

Replaces the clipboard on the pump-room wall

Chemical logs

A reading is a measured value, at one pool, at a recorded time, by a named employee. Set how many readings each pool owes per day and the dashboard carries a compliance percentage you can hand over without preparing anything first.

The Aqua Mage reading tasks grid for one site's week, showing how many chemical readings were logged against the number expected for each pool and chemical, with a missed slot flagged in red
Grain
One pool, not one site. New York asks for records of each swimming pool separately, so a main pool and a wading pool keep separate logs.
Targets
Expected readings per chemical type, per pool, per day. That is what makes the compliance figure mean something rather than count rows.
Inventory
On-hand amounts with minimum stock levels and reorder dates, adjusted as shipments arrive and each change kept in history.
Alerting
A nightly check notifies once when a chemical falls below its minimum, then re-arms when stock recovers, so it cannot nag.
Retention
Twelve months stays queryable per pool and filterable by date window — not archived off where a records request cannot reach it.
6 FT How it works

From setup to the day itself

  1. Set the cadence

    Choose how often each chemical is tested — hourly, every two or three hours, three times a day, daily, or less often. Set it once for the account, then override it for a site or a single pool.

  2. Slots follow your hours

    Sub-daily cadences count open hours and add a closing reading, so a site open sixteen hours owes more readings than one open eight, and a day the site is closed owes none.

  3. Log the reading

    Staff record the value against its slot. The reading keeps who recorded it and when.

  4. See what was missed

    Compliance is readings logged against readings owed, per pool, per day — so a wading pool testing two chemicals is not scored against the main pool's five.

  5. Keep stock ahead of the season

    Each chemical on hand carries a minimum and a reorder date. Dropping below the minimum, or passing the reorder date, alerts the site's manager.

9 FT What it catches

What it catches without being asked

The reading that never happened

A slot that passes without a reading shows as Missed on the reading grid, rather than as a blank line someone finds weeks later.

A value outside its range

Every reading is scored against its chemical's acceptable range — the same test on the log and in the compliance figure. An out-of-range reading can become an incident in one step, with the reading attached as evidence.

Stock that runs out mid-season

One alert when a chemical drops below its minimum or passes its reorder date. It clears once stock is back above the minimum and the reorder date is ahead again, so the next dip alerts again — no nightly nagging.

A closed day scored as a failure

Readings owed come from each site's operating hours, so a day the site is shut owes nothing and cannot drag the figure down.

12 FT What the inspector asks for

What New York asks for

§6-1.11

Treatment

Tests shall be conducted and recorded for pH and free and total chlorine or bromine residual at the beginning, during, and at the end of each swimming period.

10 NYCRR §6-1.11

In Aqua Mage: Give pH and chlorine a sub-daily cadence and each open day carries timed, attributed readings from opening through a closing reading.

Read the section →

§6-1.21

Operator and operating records

Complete daily operation records shall be kept of the operation of each swimming pool on forms approved or furnished by the State Commissioner of Health. Upon completion, a copy of such records shall be maintained at the facility for 12 months.

10 NYCRR §6-1.21

In Aqua Mage: Aqua Mage keeps readings per pool, so each pool's record can be pulled up on its own.

Read the section →

Plain-language summary of published regulations, not legal advice. Requirements vary by facility class and are enforced by your county health department — confirm current obligations with your permit-issuing official. What New York actually requires →

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Related features

Who runs it this way

01 Does this replace the state's operating record form?
New York asks for daily records on forms approved or furnished by the State Commissioner of Health (§6-1.21). Aqua Mage keeps the readings; ask your permit-issuing official whether its record is accepted in place of the form or alongside it.
02 How often should we test?
Your code and your permit decide that — New York's §6-1.11 asks for pH and chlorine at the beginning, during and end of each swimming period. Aqua Mage lets you set any cadence from hourly to monthly, per chemical and per pool.
03 Can different pools have different schedules?
Yes. Set a cadence for the whole account, override it for one site, and override it again for a single pool. Each pool shows where its cadence came from.
04 What happens when a reading is out of range?
It is flagged against the chemical's acceptable range, and you can turn it into an incident on the spot with the reading attached. See incident reporting.
05 Does it track chemical inventory?
Yes — amounts on hand, a minimum stock level and a reorder date for each chemical, with one alert to the site's manager when stock falls short.

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